Guidelines for FFY 2021 Equipment Grants with List of Approved Support Items by Project
The Vermont State Highway Safety Office has received guidance from the National Highway Traffic Safety Administration (NHTSA) on proportional funding of equipment, as well as changes to how equipment funds can be distributed for FFY2021. Please refer to your FFY 2021 grant agreement for full requirements and guidelines.
Effective in FFY17, the Vermont State Highway Safety Office can no longer create a project to solely purchase equipment (i.e. FFY2016 Mobilization Equipment Incentive project). “Equipment is eligible for reimbursement as a direct expense chargeable to a specific project, provided the equipment is needed to perform that project (NHTSA, Use of NHTSA Highway Safety Grants for Certain Purchases, 2016).” As a result, FFY17 funds will be available to purchase equipment in support of the Occupant Protection (OP)/Impaired Driving (DUI) Enforcement projects and/or other applicable enforcement projects.
- When equipment purchases are made under NHTSA sub-awards, your agency is certifying that the equipment will be used in compliance with the performance measures associated with the respective project.
- Only agencies receiving OP Enforcement and/or DUI Enforcement grants in FFY21 can receive equipment funds in FFY21.
Please see the Approved Highway Safety Support Items by Project below:
Note: Equipment with a cost per unit of $5,000.00 or more must have prior approval of both Vermont State Highway Safety Office and NHTSA. The $5,000 includes shipping and all costs associated with making that item operable.
Equipment over $5,000 must comply with the Buy America Certification guidelines.
402 Occupant Protection & Highway Safety Activity
- Checkpoint Lighting Systems
- Checkpoint Sign Packages
- Cruiser Idling Conservation Systems
- High Visibility Rechargeable flashlights
- Reflective traffic vests
- Speed monitoring devices - Lidar
- Speed monitoring devices - Radar
- Stationary and pole mounted speed detection and traffic systems / Speed Carts
- Tire deflation devices
- Traffic cones
- Traffic warning systems - flares, chemical and/or electronic battery-powered.
164AL Impaired Driving Activity
- Fatal Vision Goggle kits
- Handheld personal breath testing devices (PBT's)
- PBT Calibration Kits and Replacement Sample Tubes
Guidelines for FFY 2020 Equipment Grants for Items NOT on approved List
Specific highway safety equipment not included on the approved list may be considered after a review of a written justification by the sub-recipient. A formal response will come from Vermont State Highway Safety Office staff. Please note guidelines:
Effective May 2016, NHTSA has informed the Vermont State Highway Safety Office that it must consider proportional use when determining the funding levels for (but not limited to) body cameras, in-car video systems, emergency lighting equipment and IPads. For all funded activities and equipment that have both related and unrelated highway safety grant components, the Federal share is based proportionately on the projected use for Federal (NHTSA) grant purposes. For example, NHTSA participation in the cost of cameras/IPads are on a pro rata basis. If your agency plans to use this equipment 80 percent of the time for traffic safety enforcement purposes and 20 percent of the time for non-traffic safety enforcement related purposes, NHTSA participation cannot exceed 80 percent of the total cost of the equipment.
Please note that body cameras can be funded up to a maximum of 50 percent.
See funding options below for in-car video systems, emergency lighting equipment, and IPad. These items require a written justification and pre-approval.
Funded in full:
Equipment purchased solely for traffic safety enforcement purposes can be reimbursed in full (i.e. traffic safety units). Please send a letter from your agency head certifying the equipment is to be used 100 percent for traffic safety enforcement use. Pre-approval with written justification for use required.
Proportional funding with study:
NHTSA and the Vermont State Highway Safety Office recognize the proportional use rate for equipment within agencies will differ. If the equipment purchased has a both related and unrelated highway safety enforcement grant use, a proportional use study is required to determine NHTSA participation cost. Please submit study to Vermont State Highway Safety Office coordinator. Pre-approval with written justification for use required.
Proportional funding without study:
Agencies can use a 50/50 proportional split in lieu of conducting a use study. Pre-approval with written justification for use required.
Questions and pre-approval requests can be directed to:
Program Coordinator – Law Enforcement Grants